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Webex

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Do not forward the confirmation emails, please read: 

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There is currently a mix-up in the auto-generated emails that are created upon scheduling your Webinar. The Attendees are given the Panelist call-in password. The email states the correct password, but in the instructions that follow below, the hyperlinked phone number includes the Panelist password instead of the Webinar password. If a user calls this number, they will join as a Panelist with a live microphone without realizing it. Note: Clicking on this hyperlinked number while on a mobile phone will tell your phone to dial the whole number.
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Sharing Webex Information Online

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Webinars is a great option for hosting seminars/events and delivering content to many people remotely.

  1. Use Webex Webinars when the presentation is one-way. In other words, there

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  1. is no, or very limited, vocal audience participation.

  2. A Webinar can have up to 1,000 participants.

    1. Learn how to Live-Stream to a larger audience

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    1. at Webex Live-Streaming.

  2. Webex Webinars is web-based, so there is no need for a VPN

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  1. . Do not use a Remote Desktop Connection.

  2. The audience may use Chat and Q&A.

  3. Panelists, Cohosts, and the Host may make use of

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  1. the Practice Session.

  2. Cisco Webex official description of Webinars (vs. Meetings): Host Webinars with Events (YouTube).

  3. To Troubleshoot Webex Webinars, use the general Webex Troubleshooting pages.

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  1.  If you need further help, reach out to techsupport@uconn.edu. 

  2. With

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  1. Webex Webinars

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  1. ,

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    1. There is just one join link for both Panelists and Attendees.

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    1. Panelists and attendees may join using the Web App ("join from browser"); no download is required.

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    1. It is very easy to lock your Webinar behind UConn NetID Login.

    2. Automatic recording is now available (disables Automatic Practice Session).

    3. Automatic Practice Session

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    1. at the beginning of the Webinar is now available (disables Automatic Recording)

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Video Walkthrough

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    1. .

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Concurrent Session Limit
Note
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Users may schedule up to 5 concurrent sessions. Both Webex Meetings and Webex Webinars count towards this quota.

Tip

The Host of the Webinars shouldn’t always be the speaker or the leader, often the Host role should be given to the user tasked with monitoring/managing the session.

The 4 Participant Roles in Webex Webinars

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titleHostVenn Diagram Explained

  • Host

    • is the user that schedules the Webinar

    • The Host role can be passed around, but there can only be one Host at any time.

    • can share their microphone, webcam.

    • can share their screen when designated as the Presenter.

    • can change Participants' roles during the Webinar.

    • can make and manage breakout sessions

    • can unmute Attendees

    • can see the full Attendees list

    • can see all Chat messages

    • can answer the Q&A messages

    • can transfer files to the Panelists

    • can manage the Stage View: Webex Stage and Synchronizing your View to All

    • What Happens if the Webex Host drops out of the Session?

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titlePanelist
  • Panelistscan become Cohosts

    Cohost

    • can begin the Webinar for the Host and will act as Host until original Host joins.

    • can share their microphone, webcam.

    • can share their screen when designated as the Presenter.

    • can change Participants' roles during the Webinar.

    • can make and manage breakout sessions.

    • can alter session settings during the session

      • show/hide participant list and chat

    • can unmute Attendees

    • can see the full Attendees list

    • can see all Chat messages

    • can answer the Q&A messages

    • can transfer files to the Panelists

      or Host
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titlePresenter
  • Presenter (designated Panelist)
    • The Host and Panelists have the option of becoming the Presenter.
    • The Presenter is the only user that can share their screen.
    • There is only one Presenter at any time.
    • The Host begins as the Presenter. 
    • The current Presenter is able to pass the role to any of the Panelists or the Host.
    • The Host is always able to transfer the Presenter role.
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titleAttendee
  • Attendees

  • Panelists

    • can become Cohosts

    • can share their microphone, webcam.

    • can share their screen when designated as the Presenter.

    • can see the full Attendees list

    • can answer the Q&A messages

    • can transfer files to the Panelists or Host

  • Attendees

    • cannot share their webcam, screen, or content.

    • the Host may choose to allow individual Attendees to share their microphone after the Webinar begins.

    • can virtually raise their hand to gain the attention of the Panelists and Host.

    • can utilize Chat, Q&A, and Polling tools to communicate with the Panelists and Host, but not with other Attendees.

      • After the Webinar begins, you may allow the Attendees to view the complete Participant list and to Chat with each other if desired.

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  • https://cdnapisec.kaltura.com/p/2090521/sp/209052100/embedIframeJs/uiconf_id/44374591/partner_id/2090521?iframeembed=true&playerId=kaltura_player&entry_id=1_ij15qceu&flashvars[streamerType]=auto&flashvars[localizationCode]=en&flashvars[leadWithHTML5]=true&flashvars[sideBarContainer.plugin]=true&flashvars[sideBarContainer.position]=left&flashvars[sideBarContainer.clickToClose]=true&flashvars[chapters.plugin]=true&flashvars[chapters.layout]=vertical&flashvars[chapters.thumbnailRotator]=false&flashvars[streamSelector.plugin]=true&flashvars[EmbedPlayer.SpinnerTarget]=videoHolder&flashvars[dualScreen.plugin]=true&flashvars[Kaltura.addCrossoriginToIframe]=true&&wid=1_s8yy4qcv

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