Page Comparison

In Kuali Financials, Sub-Accounts, Sub-Object Codes, and Project Codes are used to define activity or flag transactions when an Account or Object Code does not provide enough detail.

• If you need details for transactions that span numerous object codes and only a few accounts, Sub-Accounts

   may

   may be a handy alternative to opening new accounts.

• If the type of income or expense is limited to a few object codes but spans several accounts,

  use 

  use Sub-Object Codes.

• If spanning multiple accounts across multiple organizations and activity is not limited within those accounts,

  use 

  use Project Codes.

KFS Project Codes

Pros

• Allow you to assign an identifier to particular transactions that may span multiple accounts.

• Are not particular to any account.

• Can be used by any account/user in the University.

• Each project has a Project Manager.

  • No routing attached to Project Manager.

  • Can be used as a tool for Reporting.

Cons

• Initiator and/or approving Fiscal Officer must remember to add coding on Accounting Line.

Project Code Example

Suppose UConn needs to track all expenses relating to the COVID-19 pandemic and all expenses for equipment sent directly to staff or faculty's homes. The expenses are in several accounts across the University.

Project Codes

• COVID19 (Coronavirus 2020)

• HOME (Items Shipped to Homes)

A WebFocus report can be written to capture Project Code activity.

...

Project Code transaction details can be extracted from KFS by specifying criteria in a search. A WebFocus report can also be created to include a particular Project Code.Image Removed

...

Project Code Setup

1. From

   the 

   the Chart of Accounts Menu, navigate

   to Activities 

   to Activities and then

   to 

   to Project Code.

2. Click 

   Click Create New.

3. Complete the Edit Project Code

    section

    section by filling out the following fields.

   1. Project Code

   2. Project Name

   3. Project Manager Principal Name (UConn NetID)

   4. Chart Code

   5. Organization Code

   6. Project Description

4. Click Submit.

The Project Code will not route for approval.

Inactivating a Project Code

1. Search for the Project Code.

2. Select Edit.

3. Uncheck the Active Indicator

    box

    box.

Related Articles

...