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This article is for faculty, students and staff seeking information regarding the use of various about the basic features offered by Outlook, both on the desktop and web apps. 

Article Overview

Table of Contents

Accessing Outlook via Office 365 Web Access

Expand
titleView Instructions

To access the Outlook web app, you will need to log into Office 365. To do so,

  1. Go to the UConn email website. 
  2. Click Office 365.
  3. Login using the following credentials, then click Sign In.
    1. The format for your email should be firstname.lastname@uconn.edu. 
    2. Use your NetID Password.
  4. You will be prompted to "Stay signed in?" Click Yes if you would like your login to be stored in your browser or No if you do not want your login to be stored in your browser.
  5. Click the Outlook icon to access your email.

Creating an Email Message in Outlook

...

titleView Instructions

...

. Read on to learn about creating email messages, attaching items to a message, and more.

Info

Log in using your email address and NetID password.

Creating Email Messages

  1. Click New Email or press Ctrl + N. 

  2. If multiple email accounts are configured in Microsoft Outlook, the From button appears and the account that will send the message is shown. To change the account, click From and pick the account.

  3. In the Subject box, type the subject of the message.

  4. Enter the recipients' email addresses or names in the To, Cc, or Bcc

...

  1. boxes. Separate multiple recipients with a semicolon. To select recipients' names from a list in the Address Book, click To, Cc, or Bcc, and then click the names that you want.

Info
Info
title

As you start typing a recipient's name, Outlook will suggest the names of people you

've

have emailed before. Those you

've

have emailed most recently will be listed as Recent People, and those you

've

have emailed less frequently will appear as Other Suggestions. You can pick a name from the list, type a full name or email address, or click To, Cc, or Bcc to select a name or names from the address book

.

Turning on the Bcc Box

Expand
titleView Instructions

To display the Bcc box for this and all future messages,

Click Options

.

 

  • In the Show Fields group, click Bcc.

    • Attaching a File to an Email

    ...

    titleView Instructions

    Faculty, students, and staff can attach files to their emails in Outlook. 

    1. Click Attach File to add an attachment.

    ...

      1. Alternatively, you can click Attach Item to attach Outlook items

    ...

      1. such as email messages, tasks, contacts, or calendar items.

    2. After you finish composing your message, click Send.

    Note
    Note
    title

    If you 

    can't

    cannot find the Send button, you may need to configure an email account.

     If you don’t

    If you do not like the font or style

    of

    on your

    mail

    email message, you can change the way it looks.

    It’s

    It is also a good idea to check the spelling

     in

    in your message before sending it.

    Info
    titleInfo

    ...

    Managing Email Attachments

    ...

    Student workers, faculty, and staff can save or remove email attachments in Outlook for Windows.

    Saving One Attachment

    ...

    titleView Instructions

    To save a single attachment from a message:

    ...

    Apple Mail

    For faculty, students, and staff seeking information about managing their Outlook Email attachments.

    Expand
    titleSaving a Single Attachment

    1. Open Apple Mail  or Outlook for Mac.

    2. Locate the email that you wish to download the attachment from and open it.

    3. Right-click the attachment you want to save and select Save Attachment.

    4. Choose a folder and click Save.

    Expand
    titleSaving Multiple Attachments

    1. Open Apple Mail  or  Outlook for Mac.

    2. Locate the email that you wish to download the attachment from and open it.

    3. Click  File and choose Save Attachments…

    4. Select a destination to save the attachment to and choose Save.

    Expand
    titleRemoving Attachments

    1. Click Message.

    2. Choose Remove Attachments.

    Note

    In Apple Mail, you can only remove all attachments in an email – not individual attachments.

    Mac

    This article is for faculty, students, and staff seeking information about managing their Outlook Email attachments.

    Expand
    titleSaving a Single Attachment

    1. Select email message whose attachments you would like to save/remove.

    2. Click on the v symbol next to the attachment.

    3. Click Save As.

    4. Click a folder location, and then click Save.

    Expand
    titleSaving All Attachments

    1. Select the email message containing the attachments you would like to save/remove.

    2. Click Download All.

    3. Click a folder location, and then click OK. 

    Expand
    titleRemoving Attachments

    1. Click on the v symbol next to the attachment to open a drop-down menu. 

    2. Click Remove.

    3. Click Delete.

    To remove multiple attachments,

    1. Navigate to Message > Attachments > Remove All.

    2. Click Delete.

    Windows

    This article is for faculty, students, and staff seeking information about managing their Outlook Email attachments.

    Expand
    titleSaving One Attachment

    1. Select the email message whose attachments you would like to save or remove.

    2. Click on the attachment in the Reading Pane or in the open message.

    3. On the

    "

    1. Attachment

    "

    1. tab, in the

    "Actions "

    1. Actions group, click Save As. You can also right-click the attachment

    ,

    1. and

    then

    1. click Save As.

    2. Click a folder location

    ,

    1. and

    then

    1. click Save. 

    Note

    For RTF-format attachments, you must right-click the attachment

    ,

    and

    then

    click Save As.

    ...

    To save all attachments from a message:

    Expand
    titleView Instructions
    Saving All Attachments

    1. In the Reading Pane or in the open message, click an attachment.

    2. On the

    "

    1. Attachment

    "

    1. tab, in the

    "Actions "

    1. Actions group, click

    Save

    1.  Save All Attachments.

    2. In the

    "

    1. Save All

    Attachments "

    1. Attachments dialog box, click OK.

    2. Click a folder location, and then click OK.

    Note
    titleNote

    For RTF-format attachments, you must navigate to File > Save Attachments and then click OK.

    Removing Attachments

    To remove a single attachment:

    Expand
    titleView Instructions
    Removing Attachments

    1. Select the attachment you want to remove.

    2. Click Remove Attachment.

    3. In the warning dialog box, click Remove Attachment.

    To remove multiple attachments:,

    1. Click Select All.

    2. Click Remove Attachment.

    3. In the warning dialog box

    , click Remove Attachments.

    Removing or Saving Email Attachments (Mac)

    Saving a Single Attachment

    Expand
    titleView Instructions
  • Select email message whose attachments you would like to save/remove.
  • Click on the "v" symbol next to the attachment.
  • Click  Save As.
    • Click a folder location

    1. ,

    and then click  Save.

    Saving All Attachments

    Expand
    titleView Instructions
    1. Select the email message containing the attachments you would like to save/remove.
    2. Click Download All.
    3. Click a folder location, and then click OK. 

    Saving a Single Attachment (Apple Mail)

    Expand
    titleView Instructions
  • Open Apple Mail or Outlook for Mac.
  • Locate the email that you wish to download the attachment from and open it.
  • Right-click the attachment you want to save and select Save Attachment.
    • Choose a folder and
    Expand
    titleView Instructions

    To remove attachments,

  • Click Message.
    • Choose

    1. click 

    Save.

    Saving Multiple Attachments (Apple Mail)

    Expand
    titleView Instructions
    1. Open Apple Mail or Outlook for Mac.
    2. Locate the email that you wish to download the attachment from and open it.
    3. Click  File, choose Save Attachments…
    4. Select a destination to save the attachment to and choose  Save.

    Removing Attachments 

    Expand
    titleView Instructions

    To remove a single attachment:

    1. To remove a single attachment:
    2. Click on the "v" symbol next to the attachment to open a drop-down menu. 
    3. Click Remove.
    4. Click Delete.

    To remove multiple attachments:

    1. Navigate to Message > Attachments > Remove All.
    2. Click Delete.

    Removing Attachments in Apple Mail

    1. Remove Attachments.

    note

    titleNote

    In Apple Mail, you can only remove all attachments in an email, not individual attachments.

    Spell-Checking Emails in Outlook

    ...

    Students, faculty, and staff can spell-check their emails in Office 365 Web Access and the Outlook Desktop Client for Windows.

    Spell-Checking in the Outlook Web App

    ...

    This article is for faculty, students, and staff seeking information regarding how to edit their composed emails using Outlook's spell-check feature. 

    Expand
    titleOutlook Web App (Windows)

    Office 365 Web Access does not have an internal spell-check feature. Instead, it is based on the browser you are currently using. If your browser finds a spelling error, it indicates the error with a red underline. To fix the error, simply right-click on the red underlined word and it will bring up a list of spelling alternatives. Browsers that have spell-check turned on by default include Chrome, Safari, and Firefox. 

    To turn on spell-check in for Internet Explorer, 

    1. Press the Alt key to display the menu bar.

    2. Click Tools, and then select Manage add-ons.

    3. Select Spelling Correction from the list of

    ‘Add

    1. Add-on

    Types’

    1. Types.

    2. Check the box to Enable spelling correction,

     

    1. and then click Done.

    ...

    Expand
    titleView InstructionsOutlook Desktop App

    To turn on Spell-check Individual Message Check Individual Message in Outlook:,

    1. Click the Review tab. 

    2. Click

    on

    1. on Spelling & Grammar.

    To turn on Automatic Spell-check Check in Outlook:,

    Click 

    1. Click File  >  Options

     > 

    1.  >  Mail.

    2. Under  Compose messages, check

    the 

    1. Always check spelling before sending

     box

    1. .

    ...

    Expand
    titleOutlook Desktop App (Mac)

    Spell-Checking in the Outlook Desktop App

    Expand
    titleView Instructions

    To spell-check an Individual Message in Outlook:,

    Click

    1. Click Edit.

    Select

    1. Select Spelling & Grammar > Spelling & Grammar.

    To turn on Automatic on Automatic Spell-check in Outlook:

    Click 

    1. Click Outlook  >  Preferences 

    > 

    1. > Spelling & Grammar.

    2. Make sure

    both

    1. both Check spelling as you type

     &

    1.  and Check grammar as you type are checked.

    ...

    Expand
    titleView InstructionsApple Mail

    To spell-check an Individual Message an Individual Message in Outlook, 

    Click 

    1. Click Edit.

    Select

    1. Select  Spelling & Grammar > Show Spelling & Grammar.

    To turn on Automatic Spell-check Check in Outlook,

    Click Mail > Preferences 

    1. Click Mail  >  Preferences  >  Composing.

    2. Under

    the

    1. the Check spelling dropdown, select either as I

    type, 

    1. type to check spelling as you write your messages

    ,

    1. or when I click send

    , to check

    1.  to check your spelling right before the email is sent. 

    Creating Inbox Rules for Spam

    To stop spam emails from appearing in your inbox, you can create a rule to send them to the Junk Email folder.

    Expand
    titleView Instructions
    1. Click the gear icon in the upper right-hand corner.
    2. In the drop-down menu that appears, click View all Outlook settings.
    3. Select Mail on the left-most column.
    4. Select Rules on the next column to the right.
    5. Click + Add new rule.
    6. Under Name your rule, type "Spam rule."
    7. In the drop down menu under "Add a condition," select Subject includes.
    8. In the field labeled "Enter words to look for," type {SPAM?}.
    9. In the drop down menu under "Add an action," select Move to.
    10. In the drop down menu labeled "Select a folder," select All folders. 
    11. Select Junk Email.
    12. Once you have made sure that Stop processing more rules is selected, click Save.
    13. You will be taken back to the list of your Inbox rules where you can reorder or edit them as needed.

    Opening Another Mailbox

    It can sometimes be necessary to open a shared resource mailbox and toggle between your own email inbox and the resource.

    Expand
    titleView Instructions
    1. Click the circle icon with initials in the upper right-hand corner.
    2. In the drop-down menu that appears, click Open another mailbox.
    3. Type in the resource number, the Global Address List name, or the email address of the shared mailbox you want to open, then click the name of the shared mailbox in the drop-down menu below the text field.
    4. Click Open and a new tab will open with the shared mailbox you are trying to access. You can switch to your other tab to access your mailbox.

    Turning Clutter on and Off in Outlook

    The clutter feature in outlook analyzes your behavior and determines the emails you are most likely to ignore. It then moves these emails to a clutter folder that you can reference later. 

    Note
    titleNote

    In order to turn off Clutter in Outlook Web Access, Focused Inbox cannot be enabled. If you have Focused Inbox enabled, you will need to disable it. To turn off Focused Inbox,

    1. Go to Settings > Options > Mail > Layout > Focused Inbox, on the top right corner of the page.
    2. Select Don’t Sort Messages to turn off Focused Inbox. 
    3. You can then proceed to the Turning Clutter on and Off section below.

    Turning Clutter on and Off 

    ...

    titleView Instructions
    1. Sign in to Outlook Web App. At the top left corner of the page, select the App launcher icon, and then select Mail.
    2. On the top right corner of the page, go to Settings > Options > Mail > Automatic processing > Clutter.
    3. Choose Separate items identified as Clutter, then Save.

    You can turn Clutter off anytime by selecting Don’t separate items identified as Clutter.

    Note
    titleNote

    The Clutter folder remains in Outlook after you turn off the Clutter feature.

    Turning on Cached Modes in Outlook

    Students, faculty, and staff can turn on cached mode in different versions of Outlook for Windows. Cached mode works by saving a copy of your mailbox to your computer allowing for quick access to your data, and can be a quick fix for troubleshooting slow email.

    Note
    titleNote

    Outlook 2011 and 2016 for Mac uses caching by default, and it cannot be enabled or disabled.

    Turning on Cached Mode in Outlook 2013 and 2016 for Windows

    Expand
    titleView Instructions
    1. In Outlook 2013 or 2016, click File > Account Settings > Account Settings.
    2. Click the Exchange account, and then click Change.
    3. Under Offline Settings, check "Use Cached Exchange Mode."
    4. Close and then restart Outlook.

    Turning on Cached Mode in Outlook 2010 for Windows

    Expand
    titleView Instructions
    1. In Outlook 2010, click the File tab.
    2. Click Account Settings, and then click Account Settings.
    3. On the E-mail tab, click the Exchange account, and then click Change.
    4. Under Microsoft Exchange server, select or clear the Use Cached Exchange Mode check box.
    5. Close and then restart Microsoft Outlook 2010.

    ...

    Turning on the BCC Box in Outlook

    BCC, which stands for "Blind Carbon Copy," is a way of sending emails so that recipients are unable to see those included through BCC. Faculty, students, and staff can enable the BCC box in their Outlook emails when composing and sending emails. 

    To enable the BCC box for the current and all future messages,

    1. Click Options. 

    2. In the Show Fields group, click BCC. Doing so will enable the BCC box, allowing you to privately add other recipients to the email message. 

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