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  1. Grade Approval and Transfer (Recommended): Approve and transfer grades from the Gradebook’s Overall Grade to Student Admin.

    1. Instructors

    still

    1. need to complete Final Grade approval in Student Admin for Final Grades.

  2. Download Grades and Upload to Student Admin: Instructors can manually download grades from Ultra and import them into Student Admin.

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Expand
title▼ Grade Approval and Transfer - Click to Expand ▼
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Note

Before grades are ready for Approval and Transfer, instructors should make sure:

  • The Overall Grade has been setup to reflect calculation reflects the grading system outlined in the syllabus

  • The Overall Grade calculation accurately reflects all student work (inputting 0’s where needed)

  • The Overall Grade is displaying as a Letter Grade

  • *** All columns that are is displaying as a Letter Grade

  • The Overall Grade reflects student scores for all graded assessments (including 0’s where work has not been completed)

🛑 All columns included in the Overall Grade must be

posted

Posted in order for the letter grades displayed by the Overall Grade to be accurately

displayed to students ***

sent to the Student Admin system.

  • After transfer, instructors should always compare the Student Admin Roster Grades with the Ultra Overall Grade to ensure accuracy.

Instructions:

  1. Login to HuskyCT and navigate to the course in which you want to send transfer grades for.

  2. From the Details & Actions menu, click on View Course & Institution Tools.

    Shows the Ultra Details and Actions menu with Books and Tools boxedImage RemovedShows the Ultra Details and Actions menu with Books and Tools boxedImage Added

  3. From the right side menu, select Grade Approval and Transfer.

    Shows the Ultra Books and Course Tools menu with Grade Approval and Transfer selected

  4. A new window will appear titled Course Grade Approval and Transfer.

  5. Check the box next to the Course ID and then click Approve Grades.

    Showed the Ultra Course Grade Approval and Transfer with the checkbox for the course selected and Approve Grades button selected.

  6. The grades should appear in Student Admin within 2 hours.

    1. If you need to change a student's grade after you have already pushed your grades to Student Admin, you can change that grade and repeat Steps 4-6. This will "re-push" grades to Student Admin. You can do this until you change the Approval Status in Student Admin to Approved.
      (warning) Note: Clicking Approve Grades does not finalize grade approval in the Student Admin system. For final grades, you must log in to Student Admin and complete the grade approval process for your grades to become official.

    2. Once grades appear in Student Admin, review student grades to ensure that they are accurate and align with the grades shown in HuskyCT. If they are not, ensure that all components of the Overall Grade in HuskyCT are graded and posted.

    3. For midterm grades,you should not change the Approval Status selection on your Student Admin grade roster. You can leave the Approval Status as Not Reviewed and click Save.

    4. For final grades only, after all grades have been populated and saved in Student Admin, change the Approval Status at the top of the page to Approved. You will be prompted to confirm your changes, click OK to proceed and exit. If you need to change grades after doing this and re-push from HuskyCT, change the field to Not Reviewed. Approved or Ready for Review will prevent grade pushes.
      (warning) Note: Only instructors with Grade Approver status can approve rosters in Student Admin.

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