Page Comparison

Creating an Automatic Reply

1. Log in to Microsoft 365 and open the Outlook mail app.

2. Click the settings icon, and then click View all Outlook settings.

3. With the Mail tab selected, click Automatic replies.

4. Click Turn on automatic replies.

5. If you wish to specify a start and end date for your automatic reply, click the checkbox for “send replies only during a time period” and set a date range for your automatic replies. If you do not choose an automatic end time, you will have to manually turn off automatic out-of-office replies.

6. In the text box, enter the automatic reply you wish to send.

7. If you choose to send replies to senders outside of the organization, select Send replies outside your organization. To only send outside replies to those in your contacts, click Send replies only to contacts.

8. Click Save.

Manually Turning Off Automatic Reply

1. Log in to Microsoft 365 and open the Outlook mail app.

2. Click the settings icon, and then click View all Outlook settings.

3. With the Mail tab selected, click Automatic replies.

4. Click the slider next to Automatic replies on.

5. Click Save.

Microsoft Outlook for Mac

Creating an Automatic Reply

1. On the Tools tab, click Out of Office.

2. In the Auto-Reply Settings box, check the Send automatic replies for account "X” box (where "X” is the account you’d like to send out of office replies from).

3. Under "Reply once to each sender with," enter your automatic reply.

4. To set the start and end dates, select the Only send replies during this time period check box, and enter the start and end dates and times. If you do not choose an automatic end time, you will have to manually turn off automatic out-of-office replies.

5. To send replies only to senders inside the organization, deselect the "Also send replies to senders outside my organization” box. If you choose to send replies to senders outside of the organization, choose to send to your contact list or all external senders and enter your automatic reply.

6. Click OK.

Turning Off an Automatic Reply

1. On the Tools tab, click Out of Office.

2. In the Auto-Reply Settings box, uncheck the Send automatic replies for account "X” box (where "X” is the account you’d like to send out of office replies from).

Apple Mail

Creating an Automatic Reply

1. Launch Mail and navigate to Mail > Preferences > Rules.

2. Click Add Rule and give it a description.

3. In the first drop-down, select Account. In the drop-down next to it, select the email you wish to set up the automatic reply for.

4. In the "Perform the following actions" drop-down, select Reply to Message.

5. Click Reply message text and enter your automatic reply. Click OK.

6. Click Don’t Apply. If you click Apply, your rule will be applied to all your existing messages as well as new messages.

Turning Off Automatic Reply

1. Rules in Apple are active by default. To turn off your automatic reply navigate to Mail > Preferences > Rules.

2. Deselect the box next to the automatic reply rule.