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| Maintenance/Reference/Admin eDoc | eDoc code | Comments | Assigned To | Notes | JIRA | Complete? | ||||||||||||
| Chart of Accounts - Lookup/Reference | ||||||||||||||||||
| Account | Test add, edit, deactivate. | Jim |
| NY | ||||||||||||||
| Account Global | Jim | Y | ||||||||||||||||
| Account Delegate | Jim | Y | ||||||||||||||||
| Account Delegate Global | Lan | |||||||||||||||||
| Account Delegate Model | Lan | |||||||||||||||||
| Account Delegate Global From Model | Lan | |||||||||||||||||
| Object Code | Bruce | searched, create new, edit object codes - all worked successfully. used netID aml00011. | Y | |||||||||||||||
| Object Code Global | Medium | Bruce | added new Obj, TEST to UC and AA - both successful. | Y | ||||||||||||||
| Organization | Bruce | using netID aml00011, tried to edit org cod 1577 bursar. resulted in stack trace error. created Jira. 9/1: retested successfully. |
| Y | ||||||||||||||
| Organization Review | Medium | Note that documentation indicates this is for Chart manager only. Actually, the Chart manager cannot access this, it is for Technical Administrator, role 63, only. Test all functions: view, edit, copy and create delegation. | Bruce | all functions worked successfully when logged in as Tech admin (role 63). When editing existing role, after submitting it also needed superuser approval - did not display a route node for this. Create new worked fine. | Y | |||||||||||||
| Project Code | test create, edit and copy. See projects 101*. | Bruce | search, create, edit and copy all worked fine. | Y | ||||||||||||||
| Sub-Account | High | Test change and add new. route to FO, FO change descr. | Bruce | search, create, edit and copy all worked fine. | Y | |||||||||||||
| Sub-Object Code | High | Test change and add new. route to FO, FO change descr. | Bruce | search, create, edit and copy all worked fine. also FO changed descr during approve | Y | |||||||||||||
| Sub-Object Code Global | Medium | Test manual entry of object and account, test multi selection/entry of object and account. | Bruce | created new sub-object for obj 7630,65,40 for accts 4164220 and 4164250. all created successfully. | Y | |||||||||||||
| Maintenance/Reference/Admin eDoc | eDoc code | Comments | Assigned To | Notes | JIRA | Complete? | ||||||||||||
| COA Maintenance | ||||||||||||||||||
| Account Type | Jim/Empty | Y | ||||||||||||||||
| Accounting Period | Bruce | searched, viewed, copied, updated. all ok. | Y | |||||||||||||||
| AICPA Function | Jim/Empty | Y | ||||||||||||||||
| Balance Type | Jim/Empty | Y | ||||||||||||||||
| Banner Crosswalk | Labeled "Banner Crosswalk Document." | Bruce | searched, viewed, copied updated - OK | Y | ||||||||||||||
| Basic Accounting Category | Jim/Empty | Y | ||||||||||||||||
| Budget Aggregation Code | Jim/Empty | Y | ||||||||||||||||
| Budget Recording Level | Jim/Empty | Y | ||||||||||||||||
| Chart | Jim/Empty | Y | ||||||||||||||||
| Federal Function | Jim/Empty | Y | ||||||||||||||||
| Federal Funded Code | Jim/Empty | Y | ||||||||||||||||
| This code does not exist. It might not be used as there is no data displayed in the old portal. | N/A ? | |||||||||||||||||
| Fiscal Year Function Control (New) | Bruce | search, view, edit, copy - OK | Y | |||||||||||||||
| Function Control Code (New) | Bruce | search, view, edit - OK | Y | |||||||||||||||
| Fund Group | Jim/Empty | Y | ||||||||||||||||
| Fund SID | Jim/Empty | Y | ||||||||||||||||
| Maintenance/Reference/Admin eDoc | eDoc code | Comments | Assigned To | Notes | JIRA | Complete? | ||||||||||||
| Department Account Owner | This is labeled as, DepartmentAccountOwnerCodeMaintenanceDocument on the list. | Jim/Empty | Y | |||||||||||||||
| Department Account Type | This is labeled as, DepartmentAccountTypeCodeMaintenanceDocument on the list. | Jim/Empty | Y | |||||||||||||||
| Equipment Ownership | This is labeled as, EquipmentOwnershipCodeMaintenanceDocument on the list. | Jim/Empty | Y | |||||||||||||||
| Grad Indicator Code | This is labeled as, GradIndicatorCodeMaintenanceDocument on the list. | Jim/Empty | Y | |||||||||||||||
| Higher Education Function | Bruce | searched, viewed, created new, copied, and edited. all worked successfully. | Y | |||||||||||||||
| Indirect Cost Recovery RateBrett | Bruce | 10/13: created new, copied, edited, searched. all successful | Y | |||||||||||||||
| Indirect Cost Recovery Rate Detail | Brett | |||||||||||||||||
| Indirect Cost Recovery Exclusion By Account | Brett | |||||||||||||||||
| Indirect Cost Recovery Type | copied type 10 to new type 11 (and removed some object codes). Edit 11, chg description, deactivate 8230 and 8235. | Bruce | 9/14: created new TS w/ one object code. copied 10 to TE. then edited TE to remove 2 obj codes. all successful 10/13: created new, edited and copied. | Y | ||||||||||||||
| Indirect Cost Recovery Exclusion By Type | inquiry - successful. looked up type 10 and matched PRD. | Brett/Bruce | ||||||||||||||||
| Mandatory Transfer Elimination | Jim/Empty | Y | ||||||||||||||||
| Object Consolidation | Jim/Empty | Y | ||||||||||||||||
| Object Level | Jim/Empty | Y | ||||||||||||||||
| Plant Cash Reporting | Jim/Empty | Y | ||||||||||||||||
| Plant Funds Parent Code | Jim/Empty | Y | ||||||||||||||||
| Maintenance/Reference/Admin eDoc | eDoc code | Comments | Assigned To | Notes | JIRA | Complete? | ||||||||||||
| Object Sub Type | Jim | Y | ||||||||||||||||
| Object Type | Jim | Y | ||||||||||||||||
| Offset Account | Jim | Y | ||||||||||||||||
| Offset Definition | Jim | Y | ||||||||||||||||
| Organization Reversion | Jim | N/A | ||||||||||||||||
| Organization Reversion Global | aml00011 | Jim | N/A | |||||||||||||||
| Organization Reversion Category | Jim | N/A | ||||||||||||||||
| Organization Type | Jim | Y | ||||||||||||||||
| Responsibility Center | Jim | Y | ||||||||||||||||
| Restricted Status | Jim | Y | ||||||||||||||||
| Sub-Fund Group | Jim | Y | ||||||||||||||||
| Sub-Fund Group Type | Jim | Y | ||||||||||||||||
| Sufficient Funds Code | Jim | Y | ||||||||||||||||
| University Budget Office Function | Jim | Y | ||||||||||||||||
| Maintenance/Reference/Admin eDoc | eDoc code | Comments | Assigned To | Notes | JIRA | Complete? | ||||||||||||
| Financial Processing / Accounting Maintenance | ||||||||||||||||||
| Cash Drawer | High | 1/8/2020 In current KFS, per Sherri Manis, Bursar doesn't use Maintenance>Cash Drawer link but use Main Menu > Cash Management. | Lan / Bruce | Tested as part of AR testing (see AR, AP, Purch template). passed. This and the next two can be done via the same transactions. I.E. you access the Cash Drawer from within the Cash Management eDoc. The enter the cash receipt from within the cash drawer. (bruce) | Y | |||||||||||||
| Cash Receipt | 1 | Lan / Bruce | Tested as part of AR testing (see AR, AP, Purch template). passed. | Y | ||||||||||||||
| Cash Management | High | Lan | Tested as part of AR testing (see AR, AP, Purch template). passed. | Y | ||||||||||||||
| Credit Card Type | Medium | Lan | Search Active, Inactive, Both Edit, Copy all are okay | Y | ||||||||||||||
| Credit Card Vendor | Medium | Lan | Search Active, Inactive, Both Edit, Copy all are okay | Y | ||||||||||||||
| Disbursement Voucher Batch Defaults | Medium | Lan | Search Edit, Copy all are okay | Y | ||||||||||||||
| Disbursement Voucher Payment Reason | Medium | LanGreg | tested - search, create new, copy, edit, inactivate | Y | ||||||||||||||
| Disbursement Voucher Tax Income Class | Low | LanGreg | tested - search, create new, copy, edit, inactivate | Y | ||||||||||||||
| Disbursement Voucher Travel Expense Type | Low | this is now done in Concur. | Lan | N/A | ||||||||||||||
| Disbursement Voucher Travel Mileage Rate | Low | this is now done in Concur. | Lan | N/A | ||||||||||||||
| Disbursement Voucher Travel Per Diem | Low | this is now done in Concur. | Lan | N/A | ||||||||||||||
| Fiscal Year Function Control | High | Bruce | in processretested successfully |
| Y | |||||||||||||
| Function Control Code | Medium | Search, View, Create, Edit and Copy | Bruce | searched, viewed, created, copy and edit. all were successful. eDocs 11371104, 5 and 6. | Y | |||||||||||||
| Non-Resident Alien Tax Percent | Medium | looked at who can initiate (only System Manager, role 44). | Bruce | searched, viewed, created, copy and edit. all were successful. eDocs 11371107 and 8. | Y | |||||||||||||
| Payment Method | Medium | Jim |
| Y | ||||||||||||||
| Procurement Cardholder | High | Jim |
| Y | ||||||||||||||
| Procurement Card Defaults | Medium | Jim | Y | |||||||||||||||
| Maintenance/Reference/Admin eDoc | eDoc code | Comments | Assigned To | Notes | JIRA | Complete? | ||||||||||||
| Accounting-Finanancial Processing Administration | ||||||||||||||||||
| Disbursement Voucher CSV Upload | High | Lan | ||||||||||||||||
| Disbursement Voucher XML Upload | Medium | Lan/Bruce | ||||||||||||||||
| High | 1/22/20: removed per Brett. this is not used as P-Card transactions are handled through the Jaggaer to KFS interface. | Bruce | n/a | |||||||||||||||
| Collector Flat File Upload | High | 10/19: tested with Concur SAE integration - worked successfully. | Bruce | Y | ||||||||||||||
| Collector XML Upload | Medium | checking whether needed - cannot find any example files from PRD. not currently used. will not test. | Bruce | N/A | ||||||||||||||
| Enterprise Feed Upload | Medium | checking whether needed - cannot find any example files from PRD. not currently used, will not test. | Bruce | N/A | ||||||||||||||
| Labor Enterprise Feed Upload | Medium | Bruce | ||||||||||||||||
| Check Reconciliation | High | Lan | ||||||||||||||||
| Reconciliation Report | High | Lan | ||||||||||||||||
| Automated Journal Vouchers Sets | Medium | Create, copy and edit also search and view. | Bruce | all successful | Y | |||||||||||||
| Automated Journal Vouchers Types | Medium | Create copy and edit, search and view. This is not used online, since these are edited/added weekly via SQL script as part of the Friday and month end RJE batch process. | Bruce | all successful | Y |