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| Financial Processing eDocs | eDoc code | Comments | Assigned To | Notes | JIRA | Complete Y/N | ||||||||
| Advance Deposit (AD) | AD | Greg, Jim | ||||||||||||
| Adjustment/Accrual Voucher | AV | Test all 3 types: adjustment, accrual, recode. Verify that you can't select a closed acccounting period. | Jim | |||||||||||
| Budget Adjustment | BA | Verify that you can't enter an unbalanced from/to amounts (i.e. must match) | Greg, Jim | |||||||||||
| Cash Receipt | CR | more complex and time-consuming. Test variety of currency and coin quantities, with and without checks. See production for some examples to recreate. Also see production for what accounting line codes to use. | Bruce | opened CMD (cash mgmt) 11270670 and the Cash Drawer. created CR 11270668. added as interim deposit to CMD. Went back in and finalized deposits, then submitted CMD document. Both eDocs went to final status properly and routed correctly. | Y | |||||||||
| Credit Card Receipt | CCR | select the vendor and the card type will fill in. Can use 2060667037 - Athletics as an example. Look for example in production for accounting line examples to use. See note from last year's test - had to open cash drawer through Cash Management function. Once open, this allowed the eDoc to be submitted. | Bruce | entered CCR 11270671 (while CMD 11420670 from above CR test was still open). tried several search buttons during entry. Vendor search did not work, but did not stop me from finishing entry. Submitted eDoc and then approved it as ALH05001 (AR manager). went to final status properly. entering Jira for the Vendor search issue, but all else looked fine. Note that CCR does NOT get added to a CMD as an interim deposit, since it is not physically handled by Cash Ops. |
| N | ||||||||
| Distribution Of Income And Expense | DI | tried expired account added a Word and an Excel attachments, | Greg, Lan | |||||||||||
| General Error Correction | GEC | Lan | ||||||||||||
| General Ledger Correction Process | GLCP | 7/28 - Created GLCP edoc but ran slowly. file posted through scrubber/poster. may need to load a correction file until we can run a scrubber/poster cycle that has some failing transactions. 11/15/20: found the scrberr2 file from the last day before KFS-UPS was refreshed from PRD. tested with this file. check for fiscal year and period if using prior data. | Jim | Y | ||||||||||
| General Ledger Transfer (new eDoc type) | GLT | new - see documentation | Bruce | |||||||||||
| Indirect Cost Adjustment | ICA | Bruce | tested successfully. all route log nodes ok, approvals went ok. eDoc 11370828 | Y | ||||||||||
| Internal Billing | IB | see production for some data to recreate. | Greg, Bruce | |||||||||||
| Intra-Account Adjustment | IAA | replaced by GLT in last upgrade (Sept. 2020) | Greg, Bruce | N/A | ||||||||||
| Journal Voucher | JV | Jim | ||||||||||||
| Non-Check Disbursement | ND | Jim | ||||||||||||
| Pre-Encumbrance | PE | |||||||||||||
| Transfer Of Funds | TF | |||||||||||||
| Service Billing | SB | need to use a netID with authority to this… | ||||||||||||
| Single-Sided Budget Adjustment | SSBA | Bruce | entered eDoc 11370829, based on PRD 11399472. impers sav18006, eDoc submitted correctly, went final. route log is correct. | Y |