This article covers what will change with your NetID, university email, and access to key student systems once you graduate or leave the University and when to expect those changes to happenUpon graduation from UConn, your access to key student systems will change. These systems include your university email and services that use your NetID for access. This article will outline what timeline you should expect and what steps you may consider taking to preserve data.
NetID, Google, and Microsoft 365
After you graduate or leave the University, your NetID will be deactivated, and you . You will lose access to IT services , including Google Workspace and Microsoft 365, and any . You will lose access to most university-provided software you downloaded that was accessed, licensed, or activated with your NetID credentials. This change does not go into effect immediately. Information Technology Services (ITS) will send a message to your UConn email after you graduate. When you receive this message, you will have approximately 60 days before your account is deactivated and your UConn email and drive data deleted.
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Previously, alumni retained access to their UConn Google Workspace mailbox and data after they graduated. We could extend this access because Google offered educational institutions free and unlimited storage. This changed in 2022 when Google unilaterally changed their terms and conditions and moved to a fee-based model. This change, in addition to ongoing issues with offering two similar platforms, prompted the University to move Google Workspace services to Microsoft 365. This transition is ongoing and will occur conclude in 2024.
All graduates You should move any data stored on the your Google Workspace account to personal storage. Google provides two tools for migrating data from your UConn Google account:
Google Transfer Tool: This tool allows you to transfer your UConn Google email and Drive data to a personal Google account: Transferring data from UConn Google account to a personal Google account
Google Takeout: Takeout can download the contents of your Google Drive to your PC or transfer the data to OneDrive, Dropbox, or Box. Log in to takeout.google.com with your UConn account. Learn more by reading this guide: Using Takeout to Export Google Workspace Data
Graduating students You will lose access to their your university-provided email inbox. They You will have the opportunity to opt in to have your University of Connecticut email address forward mail to a personal email account after graduating. Any into a forwarding service where any email sent to the your UConn email address is automatically forwarded to this personal inboxa personal mailbox of your choice. Information about the forwarding service is available here: Alumni Forwarding Service
If you were ever employed by UConn (not including student employment), you will not be eligible for the Alumni Forwarding Service.
Microsoft 365
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Employees that are also alumni, including faculty, are ineligible for continued email service. As an employee, you exchange institutional information and data via email. When an employee leaves the University, they cannot retain their email address and service as a security precaution. The forwarding service lets you continue to receive messages sent to your @uconn.edu address, even if you are no longer at UConn. This means you could potentially receive sensitive or confidential institutional data, and it would be on a system that does not meet the University’s IT security requirements. This situation puts the University, the sender, and you at risk. |
Microsoft 365
You will lose access to all 365 apps (Word, Excel, OneDrive, etc.) when they you graduate. After graduating, you will receive an email with a timeline of how long you have access to your OneDrive in order to download files you wish to keep. If you have the chance, ITS recommends you browse your files and download files/take note of files you wish to keep before your graduation.
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LastPass password manager
Access You will lose access to LastPass will be lost when leaving the university. While at the university, users . Active students have access to a LastPass business account that is similar to the consumer account tier “Families”, which allows them to share their account with 5 other who will also have premium features (Families users cannot see others' passwords unless manually shared). If users you have activated their the optional personal account inside of their your UConn business account or have activated any of the family accounts, users you will need to decide how they you proceed. Users You can pay to continue using LastPass in the Families capacity after they you separate from the university, or they you can reduce their your service to a free LastPass account (no “family” members). It is against policy to export UConn-associated passwords along with your personal account’s passwords.
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