Staff can learn more about eDocs and their associated short names.
| Info |
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A single asterisk (*) signifies a new eDoc included in the 2020 KFS Upgrade. Two asterisks (**) signifies an eDoc that has been replaced by the GLT in the 2020 KFS Upgrade. |
Accounts Receivable
eDoc Type | Short Name |
|---|---|
Cash Control | CTRL |
Customer Credit Memo | CRM |
Customer Invoice | INV |
Customer Invoice Write-Off | INVW |
Payment Application | APP |
Customer | CUS |
Capital Asset Management
eDoc Type | Short Name |
|---|---|
Asser (Edit) | CASM |
Equipment Loan / Return | ELR |
Asset Transfer | AT |
Asset Fabrication | FR |
Asset Global (Add) | AA |
Asset Location Global | ALOC |
Asset Payment | MPAY |
Asset Retirement Global | ARG |
Chart Of Accounts
eDoc Type | Short Name |
|---|---|
Account | ACCT |
Account Delegate | ADEL |
Account Delegate Global | GDLG |
Account Global | GACC |
Sub-Account | SACC |
Sub-Object Code | SOBJ |
Sub-Object Code Global | GSOB |
Object Code | OBJT |
Organization Review | OR |
Organization | ORGN |
Project Code | PROJ |
Financial Processing
eDoc Type | Short Name |
|---|---|
Advance Deposit | AD |
Adjustment / Accrual Voucher | AV / AVAD |
Budget Adjustment | BA |
Cash Receipt | CR |
Credit Card Receipt | CCR |
Disbursement Voucher | DV |
Distribution of Income and Expense | DI |
General Error Correction |
(inactive since FY20) | GEC |
General Ledger Transfer | GLT |
Indirect Cost Adjustment | ICA |
Internal Billing | IB |
Intra-Account Adjustment |
(inactive since FY20 | IAA |
Pre-Encumbrance | PE |
Single-Sided Budget Adjustment | SSBA |
Transfer of Funds | TF |
Service Billing | SB |
*New eDoc included in the 2020 KFS Upgrade
**Replaced by the GLT in the 2020 KFS Upgrade
Labor Distribution
eDoc | Short Name |
|---|---|
Benefit Expense Transfer | BT |
Salary Expense Transfer | ST |
Purchasing/Accounts Payable
eDoc Type | Short Name |
|---|---|
Payment Request | PREQ |
Purchase Order | PO |
Purchase Order Amendment | POA |
Requisition | REQS |
Vendor Credit Memo | CM |
Procurement Card Reallocation (inactive since 10/26/2020) | PCDO |
Vendor
eDoc | Short Name |
|---|---|
Vendor | VEND |
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