Faculty, staff, and students may choose to migrate their data out of the Google environment and into Microsoft 365 (OneDrive, SharePoint, etc.) using the self-service “Google Takeout” tool.
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The University is phasing out Google Workspace and is moving services (i.e., student email) and data to Microsoft 365. ITS will migrate data stored in Google Drive to OneDrive for faculty, staff, and students in 2024. Users may choose, however, to move files themselves before the facilitated migration, and this article describes how to do it. If you choose to move the files yourself, please make sure to delete them from Google Drive! ITS will move any data left in Drive, and you will have duplicates. Alumni must move any data from their UConn Google Workspace account that they wish to keep by the end of April. Any data that remains when we discontinue Google will be subject to deletion. |
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If you would like to include your Google Photos pictures, please first visit this guide: Use Google Takeout to Export Google Photos |
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Takeout cannot export data within a Shared Drive or files that have been shared with you. These files are not in your Drive. Follow the “less then 25 files” steps below for exporting Shared Drive data.
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Create
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If you have less than ~25 files or a specific data set
If you have a small number of files, you may decide not to use the Takeout tool. When using the Takeout Tool, your only option is to export your entire Drive. If this is not what you need, you may follow the instructions below.
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Navigate to drive.google.com
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Sign in with your UConn email address and Google password.
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Click on My Drive in the left-hand menu.
If you’re now looking at your Drive in the Grid View, you may want to change it to List View
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Click on the first file. Then hold down the Shift key on your keyboard and click on the last file. This will highlight all files in-between.
Alternatively, click on Shared drives in the lefthand menu, find your desired Drive, then select the desired files.
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Click on the Download button at the top of the page.
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Google will then “zip” the files together. This process is grouping the files together into one or more .zip files to simplify the download process.
Depending on the size and number of files, this may take some time.
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a
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Download this .zip to your computer.
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Right-click on the file to Extract All.
Leave the default “Files will be extracted to this folder:” file path.
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Once extraction finishes, navigate to s.uconn.edu/onedrive. In this Help Guide, we will be placing the files into our OneDrive.
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At the OneDrive website, click on Add new and then Folder upload.
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In the popup window, find the recently extracted folder and click once on it. Do not open the folder. Click on Upload.
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You must return to drive.google.com at this time to delete the files you have exported. ITS does not recommend having files in an accessible (editable) state in two locations; this will lead to confusion. |
If you have more than ~25 files
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Takeout
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Navigate to takeout.google.com
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Sign in with your UConn email address and Google password.
Begin by clicking Deselect all.
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Scroll down until you see Drive. Check the box for Drive.
You should not change the optional settings that appear.
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Scroll down to the bottom of the page and click on Next step.
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Leave “Transfer to:” as “Send download link via email”.
The “Add to OneDrive” option may sound appealing; however, this option still compresses your Google data into
.zipfiles before sending it to OneDrive. These.zipfiles need to be downloaded to your computer in order to be extracted. Therefore, ITS recommends skipping using OneDrive as a "middleman" at this step.
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Use the following options:
Export Once
.zipas the file type. Azipis a compressed file.File size:
You have a choice of file size for the resulting
.zipfiles.Choosing a low file size:
You will end up with more zip files that you need to download and extract.
If you don’t have a strong internet connect, this option may be safer for you, as each download is smaller.
If you have a slower computer, it will be easier for you to extract smaller
.zipfiles.
Choosing a larger file size:
You will have less
.zipfiles to download and extract, but they will take substantially longer to download. The downloads will be interrupted if you navigate away from the page, of if the page is left in the background for 15 minutes.Your computer will take a longer time to extract the data from the
.zipsand multitasking during this time may be hindered.If you have a strong internet connection and a modern computer, a larger file size can be a safe choice. ITS has tested the 50GB choice and confirms it works in this given scenario.
⚠️ If a single file is larger than your chosen
.zipsize, you will receive a download link specific to that single file.
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Please follow the Using Takeout to Export Google Workspace Data guide to download your data from Google Drive.
Working with Exported Google Data
Your exported data is available to download as a
.zip(compressed) file. Follow the link in your email to download your (multiple) export file(s).⚠️ This download may take a long time. Please keep the Google Takeout window open to ensure the downloads complete; if you minimize the window or switch to another browser tab, the downloads will fail after 15 minutes due to a need to authenticate (due to inactivity).
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You must return to drive.google.com at this time to delete the files you have exported. ITS does not recommend having files in an accessible (editable) state in two locations; this will lead to confusion. Also, if you have not opted out of having ITS migrate your data, you may end up with duplicate data in your OneDrive (depending on your affiliation). |
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