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Note

If you are repeatedly receiving emails regarding Confirmation of Grades or an Error in Grades see Confirmation and Error Emails After after Sending Grades to Student Admin

Overview

There are two ways to transfer letter grades from HuskyCT to Student Admin (PeopleSoft).

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Overview:

There are two preliminary things you need to do to prepare your grade column for this method: make sure the column is displaying a letter grade, and set the column three settings which need to be set for the final grade column before grades can be transferred from HuskyCT to Student Admin.

  • The column must be set as the External Grade (indicated by a green checkmark).

  • The column name must start with “Final” or “Midterm”.

  • The column’s Primary Display must display a letter grade.

If you do not do these two things, your these settings are not set, the grades will not successfully transfer to your Student Admin grade roster and you will receive and error message. See the steps below for further details.

Instructions:

  1. In the Grade Center, find the midterm or final grade column and select Edit Column Information.

    Column menu and Edit Column Information option

  2. On the Edit Column Information page, make sure the Primary Display is set to a letter grade schema; Student Admin cannot accept numerical grade values. 
    (warning) Note: HuskyCT includes default letter grade schemas. However, the default letter grade schema may not match what instructors use in their own courses and syllabi for grading, and your letter grade schemas may be named differently than the default one. Also, Student Admin does not accept grades of A+, as the highest grade that can be awarded to graduate and undergraduate students is A. (See the Registrar's page on grading policies.) Instructors can check their letter grade schemas in the HuskyCT Grade Center (Grade Center > Manage > Grading Schemas) and compare what they include on their course's syllabus. Edit as necessary.

    Primary Display window showing Sample Letter Grade Schema

    For more information about using letter grade schemas, see Working With Letter Grade Schemas in HuskyCT.

  3. Using the column's option menu, set the midterm or final grade column as the External Grade. A green checkmark in the column's header designates the grade column that will be sent over to Student Admin.

    Column menu, set as external grade

  4. You can access the Grade Approval and Transfer, either:

    1. From Course Tools under Course ManagmentManagement, select Grade Approval and Transfer

    2. Or from Grade Center >> Manage >> Grade Approval and Transfer

  5. Check the box next to the course ID and then click Approve Grades. This will send the grades in the External Grade column to Student Admin; it may take up to 90 minutes for the grades to appear in your roster.

    Shows the Course Grade Approval and Transfer page with the course selected and Approve Grades boxed

    1. For midterm grades,you should not change the Approval Status selection on your Student Admin grade roster. You can leave the Approval Status at "Not Reviewed" and click Save.

    2. If you need to change a student's grade after you have already pushed your grades to Student Admin, you can change that grade and repeat Steps 4-6. This will "re-push" grades to Student Admin. You can do this until you change the Approval Status in Student Admin to Approved.
      (warning) Note: Clicking Approve Grades does not finalize grade approval in the Student Admin system. For final grades, you must log in to Student Admin and complete the grade approval process for your grades to become official.

  6. For final grades only, after all grades have been populated and saved in Student Admin, change the Approval Status at the top of the page to Approved. If you need to change grades after doing this and re-push from HuskyCT, change the field to Not Reviewed. Approved or Ready for Review will prevent grade pushes.
    (warning) Note: Only instructors with grade approver status can approve rosters in Student Admin.

  7. A confirmation window should appear. Click OK.

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