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Office 365 Web Access

Creating an Automatic Reply

1. Log in to Office 365 and open the Outlook mail app.

2. Click the settings icon, and then click View all Outlook settings.

3. With the Mail tab selected, click Automatic replies.

4. Click Turn on automatic replies.

5. If you wish to specify a start and end date for your automatic reply, click the checkbox for “send replies only during a time period” and set a date range for your automatic replies. If you do not choose an automatic end time, you will have to manually turn off automatic out-of-office replies.

6. In the text box, enter the automatic reply you wish to send.

7. If you choose to send replies to senders outside of the organization select Send replies outside your organization. To only send outside replies to those in your contacts, click Send replies only to contacts.

8. Click Save.

Manually Turning Off Automatic Reply

1. Log in to Office 365 and open the Outlook mail app.

2. Click the settings icon, and then click View all Outlook settings.

3. With the Mail tab selected, click Automatic replies.

4. Click the slider next to Automatic replies on.

5. Click Save.

Windows Outlook Application

Creating an Automatic Reply

1. Select File > Automatic Replies.

2. In the Automatic Replies box, select Send automatic replies.

3. If you wish to specify a start and end date, click the checkbox for “only send during this time range” and set a date range for your automatic replies. If you do not choose an automatic end time, you will have to manually turn off automatic out-of-office replies.

4. On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.

5. If you wish to send replies outside your organization, select the Outside my Organization tab, and click on Auto-reply to people outside my organization. If you want to reply only to those in your contacts, click My contact only. Enter the message you want to be sent to those outside your organization.

6. Select OK to save your settings.

Manually Turning Off Automatic Reply

1. Click the File tab, and then click the Info tab in the menu.

2. In the Automatic Replies section, select Turn off.

“Automatic Replies" is a setting in Microsoft Outlook that enables the account owners to create an automatic response to incoming messages. This setting is frequently used for out-of-office messages.

Students have an Office 365 mailbox, even though their official university email account is on G-Suite. Their Office 365 account typically forwards data to their G-Suite accounts, but automatic replies are an exception and are not forwarded.

As a workaround, faculty and staff can create a rule in Outlook so that automatic replies are delivered to students’ Gmail accounts.

Creating an Automatic Reply Forwarding Rule for Delivery to Students' Gmail Accounts

1. Open Outlook.

2. Click the Home tab at the top of the screen.

3. Click Rules in the top ribbon, and then select Manage Rules & Alerts from the drop-down menu.

4. Click New Rule…, and select Apply rule on messages I receive. Click Next.

5. Ensure that none of the conditions are checked. Click Next and then click Yes in the popup box.

6. Check the box by have server reply using a specific message.