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Question | Note |
|---|---|
Does your group ever share files with users outside of the university (externally)? | External Sharing is disabled by default. With external sharing disabled, you cannot collaborate on files/folders with non-UConn users. You can send files to people outside of the university, but you cannot collaborate on them without External Sharing enabled. Note: Members of UCHC and UConn Foundation are external. Enabling external sharing does not decrease the security of your site, but it is disabled by default. |
Will you need to hide certain folders from certain users, or should all members have equal access? | |
Do you have two SharePoint site owners in mind? | ITS requires that you have at least two site owners. Users can be promoted to Owner and demoted to Member at any time. |
Do you have an existing SharePoint site that you would like the data migrated into? Or should ITS create a new site for you? If you would like ITS to create the SharePoint site for you (see above table), what would you like the name of the site to be? What would you like the URL to be? |
Do you want the Q Drive data to be added to a certain folder, or the root level of the site? |
Do you have an existing team in Microsoft Teams that you would like to migrate your Q Drive data into? If yes, do you have any folders in your Q Drive that match the names of a Teams channel? | Teams stores its data in SharePoint; if you are using Teams, you’re already using SharePoint. Learn more: SharePoint's Relationship with Teams Folder name conflict: If yes, for example, the default Teams channel “General” will conflict with a folder named “General” in your Q Drive. This can be avoided by renaming the folder inside your Q Drive, or by migrating your Q Drive files into a folder in the SharePoint instead of the root (top) level. |
Do you have a folder named “Forms” in the top-level (root) of your Q Drive? | This folder will need to be renamed as it will conflict with SharePoint. |
Should each file/folder share need approval of a site owner? (Enabling this setting is uncommon) | Each time a SharePoint user shares a file/folder, a SharePoint owner will receive an email asking them to approve the share. |
What is the current location of your Q Drive data? | Ex. Q:\WestHartford\ITS |
Do you have a server/application accessing your Q Drive? | On-prem services will not be able to access SharePoint/OneDrive data. See Data supported by SharePoint for more information. |
Considerations:
Question | Note |
|---|---|
Do you have a folder with more than 100,000 items inside of it? | In SharePoint, once a folder contains more than 100,000 items, the folder permissions cannot be modified. This means that individual access cannot be granted nor removed from the folder until it contains fewer than 100,000 items. To alter access while the folder has more than 100,000 items, you must use User Groups. Learn more: Manage Folder Permissions in SharePoint using User Groups |
Do you have a large number of files in a historical, or archival, status (300,000 or more)? (Files that you are keeping but do not access in your normal, day-to-day work) | You may want to have this data reside on a discrete SharePoint site. Learn more: Archival SharePoint Sites |
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