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Note

If you do not own this computer, be sure to log out when you are done!

Generating a universal link to the item(s)

Follow this section when you need to post a link to your items (ex. on a webpage), rather than sending them directly to recipients.

Expand
titleClick here to expand the instructions!

  1. Find the items you would like to share by following the instructions above.

  2. In the popup window, click on the settings gear in the top-right.

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  3. Choose Anyone if you are sharing with users outside of the university.

    1. Use a password if the files are in any way sensitive.

    2. You may also set the link to expire on a certain day. This will only stop the sharing and will not affect the file(s). Only you will be able to access the file(s) after this date.

  4. People in University of Connecticut with the link is similar to the previous option, however the recipients will need to sign into their UConn Microsoft365 account to access the file(s).

  5. People with existing access can be thought of sending a reminder/notification to the recipients since they already have access.

  6. Next, look at the Other settings portion:

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    1. Can edit allows those who click on the link the ability to edit the file(s)

    2. Can view allows those who click on the link only view access; they cannot edit the file(s)

  7. Then you will see Block download as a final option. When sharing files online, always remember that restricting downloads isn’t always a foolproof security tool.
    For example, if you share a word document, even with view-only access, a user may simply highlight all of the text and copy-paste it into their own document. The user hasn’t downloaded a file from you, but they have obtained its information.

  8. Click Apply when you are done.

  9. Click on Copy link.

  10. Paste this link where it is needed.

If you send the link to specific recipients, they cannot share the link without your permission. You will receive an email message with a request to share the file with others and have the option to accept or decline.