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Log in to your computer. From your desktop, open File Explorer by clicking the icon, using the keyboard shortcut (Windows Key + E), or searching for it in the Start menu.
Click on OneDrive - University of Connecticut in the left-hand menu.
Open the linked SharePoint folder. Open the linked SharePoint folder. This folder will have a chain link icon to let you know it is a link to another space.
If your SharePoint folder is not linked, follow this guide: Access a SharePoint sitefiles
Navigate to the file/folder that you would like to share.
Right-click on the item and choose OneDrive then Share.
These instructions continue below in the Sharing the item section. Please continue down the page below the macOS instructions.
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Type in the email of the user(s) you want to share with.
Click on the Pencil icon to alter their permissions on the file/folder.
If you want them to only have view access (they cannot edit the file(s), choose Can view
If you want them to be able to edit the file(s), choose Can edit
Click Send
Animated Instructions
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Follow this section when you need to post a link to your items (ex. on a webpage), rather than sending them directly to recipients.
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Find the items you would like to share by following the instructions above.
In the Copy link section of the popup window, click on the text below “Copy link” to open the sharing settings.
Anyone with the link will create a public link that anyone can click on and use.
Use a password if the files are in any way sensitive.
You may also set the link to expire on a certain day. This will only stop the sharing and will not affect the file(s). Only you will be able to access the file(s) after this date.
People in University of Connecticut with the link is similar to the previous option, however the recipients will need to sign into their UConn Microsoft365 account to access the file(s).
People with existing access can be thought of sending a reminder/notification to the recipients since they already have access.
Next, look at the Other settings portion:
Can edit allows those who click on the link the ability to edit the file(s)
Can view allows those who click on the link only view access; they cannot edit the file(s)
Then you will see Block download as a final option. When sharing files online, always remember that restricting downloads isn’t always a foolproof security tool.
For example, if you share a word document, even with view-only access, a user may simply highlight all of the text and copy-paste it into their own document. The user hasn’t downloaded a file from you, but they have obtained its information.
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