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In 2023, UConn expanded its use of Microsoft365 (formerly Office365) by incorporating OneDrive into daily use, replacing the legacy P Drive system. OneDrive is hosted on the cloud (internet based, not physically on UConn campus), this means a VPN is no longer needed to access your files. This also means that any computer connected to the internet can access the files, whether it is a university computer, a personal laptop, or even a smartphone/tablet.
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*Depending on the computer system, the values above are expressed as either 1,000 or 1,024. This does not affect your usage of OneDrive or your computer.
Is my data safe?
OneDrive SharePoint offers an encrypted file storage solution. Your files are encrypted during travel (downloading / uploading) and while at rest (you’re not interacting with it). But what does it mean to be encrypted?
You can compare an encrypted file to a secret message you are sending to a friend. Beforehand, you both decided on a cypher that you will use to unscramble scramble your secret messages. Now, you when you are finished writing your secret message to your friend, you scramble all the words using the cypher. Then you send the letter to your friend. When they receive the letter, they use that same cypher to decrypt the message. If anyone were to intercept the letter, they would have no idea what it says.
Depending on whether the file is at rest or in transit, it is encrypted with a 256 and a When uploading / downloading files, a 2048-bit encryption key respectivelyis used. This means , while your data is in transit, there are 2^2048 2²⁰⁴⁸ possible combinations to decrypt your data. This would take a computer 300 trillion years to unscramble without the cypher.
On the other side of this coin, what if a user makes a mistake on a file? OneDrive SharePoint keeps up to 500 versions of each file. This is called Version History. Every time someone opens a file (for example), an invisible copy of the file is saved. If needed, you can restore the file to this invisible copy. Let's say the coworker opens the file and believes you want them to delete an entire column in Excel. They delete the column and then save the file. Next week you discover the mistake, however you do not worry because you know that you can go back into the file’s history (versions) and restore the file to a previous statepoint in time. With the P Q Drive, this was only possible with the help of ITS. To learn more about version history and when versions (restore points) are captured, view the guide below when you are done reading this page.
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