How To Publish an App:
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Depending on whether or not your form is authenticated (requires NetID and password) or anonymous for public use without authentication, there are two options to share the form via the URL:
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Important Note:This is the only way to get the URL for the blank form. Bookmarking a blank form (from the browser) will
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copy an individual users’s DRAFT copy of the form; not the URL for the published form.
Versioning
Modifications to an already live application will only impact new records from the point of publish forward. Any completed records or in progress records retain the version of the form and workflow at time of submission. Any record in draft mode prior to submitting will be updated to the latest version of the form when the submitter tries to open it from their drafts.
Important Notes:
When publishing changes, new or removed fields will remain available to administrators in the documents/forms area. Workflow approvers will need to distinguish between versions of the form.
Tip: Add notations on the form to indicate changes. For example, if an automated email notification on denial was not initially included on the form, but was added later, approvers would need to be aware which version of the form they are reviewing (with our without the notification) so they can take appropriate action.
Tip: It is recommended that a duplicate of the application be made prior to the application “going live” for the first time. This will ensure that versions (including fields that have been removed) used during development/testing are discarded. Duplication is not required, but is recommended to eliminate retention of old, unused fields.
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