Staff and Faculty can create an out-of-office automatic reply in Office 365 Web Access or in the Outlook desktop application.
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"Send automatic replies to anyone outside my organization" will send your automatic reply to every email, including newsletters, advertisements, and potentially junk email. If you want to send automatic replies to only those inside your organization, we recommend choosing "My contacts" only. |
Creating an Out-of-Office Automatic Reply for Windows
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| title | Student Gmail Work-Around |
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"Automatic Replies" is a setting in Microsoft Outlook that enables the account owners to create an automatic response to incoming messages. This setting is frequently used for out-of-office messages.
Students have an Office 365 mailbox, even though their official university email account is on G-Suite. Their Office 365 account typically forwards data to their G-Suite accounts, but automatic replies are an exception and are not forwarded.
As a workaround, faculty and staff can create a rule in Outlook so that automatic replies are delivered to students’ Gmail accounts. |
How to Create an Automatic Reply Forwarding Rule for Delivery to Students' Gmail Accounts- Open Outlook.
- Click the Home tab at the top of the screen.
- Click Rules in the top ribbon, and then select Manage Rules & Alerts from the dropdown menu.
- Click New Rule…, and select Apply rule on messages I receive. Click Next.
- Ensure that none of the conditions are checked. Click Next and then click Yes in the popup box.
- Check the box by have server reply using a specific message.
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