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Office 365 Web Access

Creating an automatic reply

1. Log in to Office 365

    and

    and open the Outlook mail app.

2. Click the settings icon, then click View all Outlook settings.

3. With the Mail tab selected, click Automatic replies.

4. Click Turn on automatic replies.

5. If you wish to specify a start and end date for your automatic reply, click the checkbox for “send replies only during a time period” and set a date range for your automatic replies.  If you do not choose an automatic end time, you will have to manually turn off automatic out-of-office replies.

6. In the text box, enter the automatic reply you wish to send.

7. If you choose to send replies to senders outside of the organization select Send replies outside your organization. To only send outside replies to those in your contacts, click Send replies only to contacts.

8. Click Save.

Manually turn off automatic reply

1. Log in to Office 365

    and

    and open the Outlook mail app.

2. Click the settings icon, then click View all Outlook settings.

3. With the Mail tab selected, click Automatic replies.

4. Click the slider next to Automatic replies on.

5. Click Save.

Mac Outlook Application

Creating an Automatic Reply

1. On the "Tools" tab,

   click 

   click Out of Office.

2. In the "Auto-reply Settings" box, check

   the 

   the Send automatic replies for account "X”

    box

    box (where "X” is the account you’d like to send out of office replies from).

3. Under "Reply once to each sender with," enter your automatic reply.

4. To set the start and end dates, select

   the 

   the Only send replies during this time

   period 

   period check box, and enter the start and end dates and times. If you do not choose an automatic end time, you will have to manually turn off automatic out-of-office replies.

5. To send replies only to senders inside the organization, deselect the "Also send replies to senders outside my organization” box. If you choose to send replies to senders outside of the organization, choose to send to your contact list or all external senders and enter your automatic reply.

6. Click Click OK.

Turning Off an Automatic Reply

1. On the "Tools" tab,

   click 

   click Out of Office.

2. In the "Auto-reply Settings" box, uncheck

   the 

   the Send automatic replies for account "X”

    box

    box (where "X” is the account you’d like to send out of office replies from).

Apple Mail

Creating an Automatic Reply

1. Launch Mail and navigate

   to Mail > Preferences > 

   to Mail > Preferences > Rules.

2. Click 

   Click Add

   Rule 

   Rule and give it a description.

3. In the first drop-down,

   select Account 

   select Account ,and in the drop-down next to it, select the email you wish to set up the automatic reply for.

4. In the "Perform the following actions" drop-down,

   select 

   select Reply to Message.

5. Click 

   Click Reply message

   text 

   text and enter your automatic reply.

   Click 

   Click OK.

6. Click 

   Click Don’t Apply. If you click Apply, your rule will be applied to all your existing messages as well as new messages.

Turning Off Automatic Reply

1. Rules in Apple are active by default. To turn off your automatic reply navigate

   to Mail > Preferences > 

   to Mail > Preferences > Rules.

2. Deselect the box next to the automatic reply rule.

How to Create an Automatic Reply Forwarding Rule for Delivery to Students' Gmail Accounts

1. Open Outlook.

2. Click the Home tab at the top of the screen.

3. Click Rules in the top ribbon, and then select Manage Rules & Alerts from the dropdown menu.

4. Click New Rule…, and select Apply rule on messages I receive. Click Next.

5. Ensure that none of the conditions are checked. Click Next and then click Yes in the popup box.

6. Check the box by have server reply using a specific message.