This article explains how faculty and staff can export their midterm and final grades from their HuskyCT Grade Centers to Student Admin (PeopleSoft).
| Info | ||
|---|---|---|
| ||
If you need help with preliminary stages of setting up your Grade Center in HuskyCT (e.g., as creating grade columns, setting up grade calculations, setting up a letter grade schema, etc.), visit HuskyCT Instructor Support to find online documentation on using the Grade Center. |
There are two ways to send grades from HuskyCT to Student Admin (PeopleSoft).
- If you have your grades set up and ready to go in your HuskyCT course, one option is to use the
...
- Grade Approval and Transfer
...
- feature found under the
...
- Manage
...
- menu in the Full Grade Center.
...
- This is
...
- the easiest method if you already have your grades recorded in your HuskyCT Grade Center.
...
- Download an Excel file of your grades from
...
- the Grade Center in your HuskyCT course, make a few modifications to that file, and then manually upload that file
...
- into your grade roster in Student Admin.
Instructors can choose either method, depending on what suits their purposes best.
...
needs.
| Note |
|---|
Only instructors with grade approver status can approve rosters in Student Admin. |
Using Grade Approval and Transfer to Send Midterm and Final Grades from Your HuskyCT Grade Center to Student Admin
...
- In the Grade Center, find
...
- the midterm or final grade column and select
...
- Edit Column Information.
...
...
Edit the column's name to begin with
...
MID
...
or
...
FIN
...
depending on whether you are sending midterm or final grades.
...
Info This is necessary for Student Admin to be able to properly accept the grade data. If the
...
Column Name
...
and the
...
Grade Center Name
...
fields are different, edit the
...
Grade Center Name
...
.
...
...
On the
...
Edit Column Information
...
page,
...
make sure the Primary Display is set to a letter grade schema
...
; Student Admin cannot accept numerical grade values.
...
Note HuskyCT includes default letter grade schemas
...
. However, the default letter grade schema may not exactly match what instructors use in their own courses for grading. Instructors
...
can check their letter grade schemas in the HuskyCT Grade Center (Grade Center > Manage > Grading Schemas) and compare
...
what they include on their course's syllabus.
...
Edit as necessary.
For more information about using letter grade schemas,
...
...
- Using the column's option menu, set the midterm or final grade column as the
...
- External Grade.
...
- A green checkmark in the column's header
...
Once you have named your grade column correctly, set it as the external grade, and made sure the Primary Display is showing a letter grade, your are ready to proceed to Step 2 and "push" that column to Student Admin.
| Info | ||
|---|---|---|
| ||
To recap Step 1, your grade column must meet the following conditions:
If the grade column you intend to send to Student Admin does not meet all of these conditions, your grades will not populate in your Student Admin grade roster. |
Step 2: Push Your Grade Column to Student Admin:
...
- designates the grade data that will be sent over to Student Admin.
...
- From the Manage menu in your Grade Center, select Grade Approval and Transfer
...
- .
...
- On the Grade Approval and Transfer page, check the box for your course and click
...
- Grade Column Approval and Transfer.
...
- This process also works for combined courses
...
- (courses with multiple sections combined into one HuskyCT course).
...
...
Next, you will see the column you had previously set as the External Grade. Check the box next to the column and click
...
Approve Grades.
...
This will send the grades to Student Admin
...
...
; it may take up to 90 minutes for the grades to appear in your roster.
Note Clicking Approve Grades does not finalize grade approval in the Student Admin system. For final grades
...
, you
...
must log into Student Admin and complete the grade approval process
...
for your grades to become
...
Official. For midterm grades, you should not change the
...
Approval Status
...
selection on your Student Admin grade roster.
Once you have completed the steps to push grades from HuskyCT to Student Admin, it may take up to 90 minutes for those grades to appear in your Student Admin Grade Roster. It is recommended that instructors check their Student Admin grade rosters 90 minutes after sending grades from HuskyCT to confirm that the process completed.
If
...
you need to change a student's grade after you have already pushed your grades to Student Admin, you can
...
change that grade
...
and repeat
...
Steps 4-7. This will "re-push" grades to Student Admin. You can do this
...
until you change the Approval Status in Student Admin to
...
Approved.
...
Step 3: Approving Grades in Student Admin (Final grades only)
After all final grades have been populated and saved in Student Admin, change the Approval Status at the top of the page to Approved.
...
If you need to change grades after doing this and re-push from HuskyCT, change the field to
...
Not Reviewed.
...
Approved
...
or
...
Ready for Review
...
will prevent grade pushes.
Note
...
Remember,
...
Once your final grades are approved in Student Admin, the process is complete.
| Note |
|---|
Only instructors with grade approver status will be able to approve rosters in Student Admin. Grade rosters in Student Admin can be updated as many times as desired as long as the Approval Status is Not Reviewed. However, once the Approval Status has been changed to either Ready to Review or Approved the Upload button will not longer appear. |
| Info | ||
|---|---|---|
| ||
If you need help with preliminary stages of setting up your Grade Center in HuskyCT (such as creating grade columns, setting up grade calculations, or setting up a letter grade schema) please visit HuskyCT Instructor Support to find online documentation on using the Grade Center. |
Method 2: Download and Import a Grade Center Excel File
...
this should only be done for final grades. Do not change the Approval Status in Student Admin for midterm grades.
- A confirmation window should appear. Click OK.
Downloading and Importing a Grade Center Excel File
Go to the Full Grade Center.
Click on the drop-down menu at the top of your final grade column.
Select Edit Column Information.
Next to Primary Display, select Letter. Click Submit.
...
- In the Full Grade Center, click on Work Offline at the upper right, and then on click Download.
- Change the setting under “Data” Data to Selected Column. Choose the column in the Grade Center that contains final letter grades, and select Comma as the delimiter type. Then, select My Computer as the Location.
- Use Excel to open the .CSV csv file downloaded from HuskyCT. Remove all columns except for Username and the column with the course grades.
- Add two new columns to the left of the column that contains the NetIDs.
- Enter the term code (e.g., 1148 for Fall 2014) in just Row 2 of Column A as shown here.
- Name the first column “Term” Term and the second column “Class Number” Class Number. The order of the data columns is a requirement. The ; header names can vary.
- Enter the term code (e.g., 1148 for Fall 2014) in Row 2 of Column A.
- Enter the class number for your course section in just Row 2 of Column B.
Save the file.
Note When saving the edited file, it must remain a CSV file. Excel may ask you to confirm that you wish to keep the file in CSV format. Click Yes.
...
- Go to https://studentadmin.uconn.edu/.
- Click on Self Service and then on Faculty Center.
- Click on the icon (shown below) to access the grade roster.
- Click on Upload Grades.
- Click on the Browsebutton , and select the file needed to upload. After the file appears in the text box next to browse, click Upload.
| Note |
|---|
NOTE: Once the grades have been uploaded, you will need to must complete the usual review, save, and approve process. Please contact Contact the Office of the Registrar at (860-) 486-3331; or registrar@uconn.edu) for for questions regarding the recording of grades. |
...
| Info |
|---|
| For further information or assistance with HuskyCT, |
...
| contact the Educational Technology Office at edtech@uconn.edu or (860 |
...
| ) 486-5052. |
Related Articles
| Filter by label (Content by label) | ||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
...