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The purpose of the equipment on loan process is to notify Inventory Control of one of the following:
- The removal of Universityof University-owned equipment from State property for a period of up to two years. A A loan can be initiated for a continuous, intermittent, or a one-time loan.
The return of the equipment from off-State property use.
Note title Note The equipment Borrower borrower is responsible for theft or damage to the equipment and is required to provide due care and security for the equipment until it is returned to the University.
Initiating an Asset Loan
To initiate an asset loan,
- Navigate to the ‘Capital Assets’ page.
- Click on Asset.
- Enter the UCONN decal number Decal Number (KD4668) into the 'Tag Number' field to search for it.
- Once you find your the asset, click on loan Loan in the ‘AActions’ section section in the bottom left corner.
- As with all other documents in Kuali, enter a description in the Overview section.
- Browse through the Asset Information in the ' Asset ' section to ensure that this is the asset you wish to loan.
- On the Equipment Loans tab, complete the following fields:
- Borrower ID: You can click on the magnifying glass icon icon to search for the Borrower ID using the lookup tool .
- Expected Return Date: The document will only allow allows you to enter a return date 2 years or less from the loan date. You will need to renew the loan every two years if the equipment is being loaned long-term.
- Loan Date: This field is auto -filled with with the current date; however, you can manually change it to a different date if you wish.
Enter the borrower’s information into the fields on the 'Borrower’s Address' tab, including the location in which the asset will be housed.
Note title Note These fields do not auto-fill based on User ID. - Click Submit when you are finished. The document will then route to both the Fiscal Officer on Owner Account and the Borrower for approval.
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