Page Comparison

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On the General Ledger Transfer (GLT), when a Capital Equipment object code is used in the accounting lines,  the user must either enter a the user must either enter a capital asset number , or create an or create an asset.    

Three sections are related to capital asset information:  

• Accounting Lines for Capitalization 
• Create Capital Assets 
• Modify Capital AssetsImage Removed

Completing the Capitalization Sections

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1. Enter a capital object code in the ‘Accounting Lines’ at at the top portion of the eDoc.  
2. Verify that your accounting lines are complete and accurate.  
3. Click on the Generate button that appears in the Accounting Lines for Capitalization section.  
4. The On the next screen will resemble the image below. Each , each accounting line from the top section that has a capital object code (i.e., 8202, 8215) will populate as an accounting line for Capitalization. From here, you have the option to either (1) apply each line individually to one asset, (2) apply each line individually to multiple assets, or (3) create new assets. For more detailed instructions, review the Modifying One Asset, Modifying Multiple Assets, and Creating an Asset sections below. 
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Modifying One Asset 

In this example, a GLT is applicable to one asset record, moving the payment from one account/object code to another. Both the “From” From and the “To” To sides of the entry are related to the same asset, and the asset record already exists in KFS.

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1. Select both checkboxes on the right.  
2. Click onModify Asset . 
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   Doing so will open the ‘Modify Capital Assets’ section.
   Image Removedto open the Modify Capital Assets section. 
   
3. Add the asset number . To do so, you can either type by typing it in , or search searching for it with the lookup tool.  
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   Click the
4. Click Redistribute Total Amountbutton to distribute all line items to the specified assets. Image Removed

5. Click RedistributeTotalAmountto
   

   Note
   title Note
   The amount distributed will appear as though the amount is doubled, as shown in the image below. In this example, the amount of expense being moved from one account to another account is $22,716.66. The total amount distributed will be $45,433.32. This is

   fine, because 

   normal; the amounts that actually go through the account and the asset record will still be -$22,716.66 and +$22,716.66.

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Once the total amount is allocated to an asset, the capitalization sections are complete. 

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