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1. Navigate to “Accounts Receivable & Cash”.
2. Click on Cash Receipt.
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3. Enter the Description using the following format: Department, Date, and $ Amount.
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4. Use the drop-down menu to select either Individual Checks/Batches or Total Only.
   
   
   1. Use “Individual Checks/Batches” to list checks individually in the eDoc.

   2. For a large number of checks, use “Total Only” to enter total amount of checks in the box, and attach Excel spreadsheet to Notes and Attachments tab. Excel file should include check #, date, and amount. 

      Note
      If ‘Total Only’ is selected and a spreadsheet is not attached, the eDoc may not get approval.  All checks must have the date received stamped/written on the back. Image Modified

      
      

   3. If you selected ‘Individual Checks/Batches’ above, enter the individual check details, including the following: check number, date on the check, description (i.e., the name on the check), and the check amount.

   4. Click the ADD button after entering each check. 
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5. Enter Accounting Lines using the following format: Account Number, Object Code, and Amount.
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   Info
   If you are using expense object code, the amount you enter must be negative.

   
   

   1. Click the Image Removed Image Added button after entering each Accounting Line.
   2. Ensure that the “Reconciliation Total” and the “Accounting Line(s) Total” are equal to one another.
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6. Attach the Backup Documentation for the deposit in Notes and Attachments. Backup includes but is not limited to:
   • Register receipts,
   • Handwritten receipts,
   • Invoices,
   • Payment logs,
   • Etc.
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7. Click Submit when done. Doing so will route the CR eDoc to Cash Operations for approval. After you submit the eDoc, the “Document was successfully submitted” message will display.
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8. Click on the pdf icon next to "Print Cash Receipt Coversheet" to retain a copy for your records. You do not need to print a copy for Cash Operations.
   1. All deposits brought to Cash Operations must be delivered in a sealed fraud-stopper bag.  You can obtain these bags from Cash Operations or you may use your own, as long as they are tamper-proof.
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   2. Two copies of the Cash Receipt Form (which can be found on the Cash Operations website) should be filled out and left outside the bag. This receipt is your proof of delivery to Cash Operations and should be retained by your department as part of your backup documentation for that day’s deposit.
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