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Many University departments regularly invoice UCH. It is important to follow these procedures when invoicing UCH, so that you can receive payment in a timely fashion.
To proceed,
Secure a purchase order number. The UCH Accounts Payable Office (AP) will not pay invoices without a purchase order.
Info title Info Prior to creating the invoice in KFS, your UCH contact should reach out to their AP Office to provide detail information regarding the goods and/or services provided as well as the amount of the goods/services. Once the purchase order is set up, you can enter the KFS invoice on the UCH account (UCO8414).
Note title Note Be sure to include any backup documents in the Notes and Attachments section of the invoice. - Submit the invoice.
- Once the page refreshes, scroll to the bottom of the eDoc.
- Click the Reload button. The Print button will appear.
- Click Print. A PDF of the invoice will launch.
- If the PDF does not appear, ensure that the pop-up blocker is disabled.
- Print the PDF of the invoice. Alternatively, you can save the PDF and email it with the backup to your UCH contact to forward to their AP Office.
- When emailing the invoice to your UCH contact, you should also cc the following:
- The AR Office at accountsreceivable@uconn.edu
Brittany Fabrizio at UCH’s AP Office at bfabrizio@uchc.edu.
Info title Info At any point, you can look up the eDoc number by performing a doc search of the invoice number to see if/when the invoice is paid.
Example of a Paid Invoice
Example of an Outstanding Invoice
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