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Edit the column's name to begin with "MID" or "FIN" depending on whether you are sending midterm or final grades. (This is necessary for Student Admin to be able to properly accept the grade data.) Also on the "Edit Column Information" page, make sure the Primary Display is set to a letter grade schema. Student Admin cannot accept numerical grade values.
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HuskyCT includes default letter grade schemas, but it is very important that instructors make sure that they check and edit those in their course as necessary. This is because the default letter grade schema may not exactly match what instructors use in their own courses for grading. Instructors should check their letter grade schemas in the HuskyCT Grade Center (Grade Center > Manage > Grading Schemas) and compare with what they include on their course's syllabus. The name of the default letter grade schema in your course may not match exactly what is shown in the examples above. Instructors should always check the letter grade schemas in their course(s) and edit as necessary. For more information about using letter grade schemas, please review this page: Working With Letter Grade Schemas in HuskyCT. |
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Next, set the midterm or final grade column as the "External Grade." This is indicated by a green checkmark in the column's header, and this is how HuskyCT designates the grade data that will be sent over to Student Admin. If your column is already set as the external grade, you will see the green checkmark in that column. If not, open the column's option menu and select "Set as External Grade."
Once you have named your grade column correctly, set it as the external grade, and made sure the Primary Display is showing a letter grade, your are ready to proceed to Step 2 and "push" that column to Student Admin.
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From the "Manage" menu in your Grade Center, select Grade Approval and Transfer:
On the Grade Approval and Transfer page, check the box for your course and click "Grade Column Approval and Transfer." (Note: This process also works for combined courses, e.g., courses with multiple sections combined into one HuskyCT course.)
Next, you will see the column you had previously set as the External Grade. Check the box next to the column and click "Approve Grades." This will send the grades to Student Admin.
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Using the Grade Approval and Transfer function, and specifically clicking "Approve Grades" during that process, does not finalize grade approval in the Student Admin system. You will still need to login to Student Admin and complete the grade approval process there for your grades to become "official" for the Registrar. Once you have completed these steps to push grades from HuskyCT to Student Admin, it may take up to 90 minutes for those grades to appear in your Student Admin Grade Roster. It is recommended that instructors check their Student Admin grade rosters 90 minutes after sending grades from HuskyCT to confirm that the process completed. |
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