Page Comparison

"Send automatic replies to anyone outside my organization" will send your automatic reply to every email, including newsletters, advertisements, and potentially junk email. If you want to send automatic replies to only those inside your organization, we recommend choosing "My contacts" only.

Office 365 Account

Creating an Automatic Reply

1. On the "Tools" tab, click Out of Office.
2. In the "Auto-reply Settings" box, check the Send automatic replies for account "X” box (where "X” is the account you’d like to send out of office replies from).
3. Under "Reply once to each sender with," enter your automatic reply.
4. To set the start and end dates, select the Only send replies during this time period check box, and enter the start and end dates and times. If you do not choose an automatic end time, you will have to manually turn off automatic out-of-office replies.
5. To send replies only to senders inside the organization, deselect the "Also send replies to senders outside my organization” box. If you choose to send replies to senders outside of the organization, choose to send to your contact list or all external senders and enter your automatic reply.

6. Click OK.

Turning Off an Automatic Reply

1. On the "Tools" tab, click Out of Office.
2. In the "Auto-reply Settings" box, uncheck the Send automatic replies for account "X” box (where "X” is the account you’d like to send out of office replies from).

Gmail Account

Creating an Automatic Reply

1. At the bottom left corner of the of the navigation pane, click Mail.
2. On the "Home" tab, click Rules, and select Edit Rules.
3. In the "Rules" box, click Show All.
4. In the "Outlook Preferences" box, under Personal Settings, click Accounts.
5. In the "Accounts" box, in the left pane, click the account.
6. To return to the "Rules" box, click Show All, and then under "Email," click Rules.
7. In the "Rules" box, click Add a rule .
8. In the "Rule name" box, type a name for the rule, such as Vacation Reply.
9. Under "Do the following," click the Change status button, and choose Reply.
10. Click Reply Text, and type the automated reply that you want Outlook to send, and click OK.
11. In the "Rules" box, you’ll see the Vacation Reply rule you created.

Turning Off an Automatic Reply

1. At the bottom left corner of the of the navigation pane, click Mail.
2. On the "Home" tab, click Rules, and select Edit Rules.
3. Uncheck the "Automatic reply" rule.

Apple Mail

Creating an Automatic Reply

1. Launch Mail and navigate to Mail > Preferences > Rules.
2. Click Add Rule and give it a description.
3. In the first drop-down, select Account ,and in the drop-down next to it, select the email you wish to set up the automatic reply for.
4. In the "Perform the following actions" drop-down, select Reply to Message.
5. Click Reply message text and enter your automatic reply. Click OK.
6. Click Don’t Apply. If you click Apply, your rule will be applied to all your existing messages as well as new messages.

Turning Off Automatic Reply

1. Rules in Apple are active by default. To turn off your automatic reply navigate to Mail > Preferences > Rules.
2. Deselect the box next to the automatic reply rule.

Office 365 Web Access

Creating an Automatic Reply

1. Log in to Office365. Open the Outlook mail app.
2. Click the "Settings" icon.
3. Under "Settings", click Automatic replies.
4. Click the radio button for Send automatic replies.
5. You can select start and end times by clicking the checkbox for "Only send during this time range” and set a date range for your automatic replies. If you do not choose an automatic end time, you will have to manually turn off automatic out-of-office replies.
6. To send replies only to senders inside the organization, deselect the "Also send replies to senders outside my organization” box. If you choose to send replies to senders outside of the organization, select sending to either your contact list or all external senders and enter your automatic reply.
7. Set up your automatic reply. Then click OK.

Manually turn off automatic reply in Office 365 Web Access

1. Log in Office 365 and open the Outlook mail app.
2. Click the settings icon.
3. Under Settings, click Automatic replies.
4. Click the radio button for Don’t send automatic replies.